How to Import & Distribute on NFHS Digital Distribution | Distribution Team

NFHS Digital Admin account is accessibe through invite only.

NOTE: If you believe you should have an Admin account, contact your governing body (State Association/Organization) to idnetify your status as a Distribution Team member, if applicable.

The best way to go about imports is three simple phases:

1.) Getting to Imports and Uploading the File

2.) Mapping, Previewing, & Confirming Import

3.) Optional Publication Assigning

Video Instructions

Step-By-Step Instructions

1.) Getting to Imports and Uploading the File

    1. Log in to your NFHS Digital Admin account (https://distribution.nfhsdigital.org/login)

    2. Select 'Manage Members'

    3. Select 'Add/Invite Members'

    4. Select 'Import Members' 

    5. Select 'Import Spreadsheet'

        - Import based on Publications Import Template

NOTE: 
To upload members using this method, your spreadsheet must include full and correct NFHS Publication name(s) in separate column(s).
Click here to view/download a list of the Publication names. 

This is recommended if you're NOT distributing all available Publication(s), per sport, to each of your members.

Example: You bought 1,000 Basketball Rules Books but only 500 Case Books.
This is the best way to ensure each member gets exactly what they need.

        - Import based on Sports Import Template

NOTE:
To upload members using this method, your spreadsheet must have each Sport listed in separate columns or headers.

Use this method if all members should get the same Publication(s) per sport.
Example: Should everyone on your list get a Basketball Rules Book, Case Book, and any other basketball related book?
If so, this is the right method to use to ensure everyone gets what they need. 


 If you're distributing different quantities (e.g., 1,000 Rules Books but only 500 Case Books) of Publication(s), this might not be the best option!
In that case, use Publication-based uploading to avoid using more licenses than needed or incurring additional charges!

    6. Select file

2.) Mapping, Previewing, & Confirming Import

    1. Map column headers if not automatically mapped.

Mapping by Publication(s) header will assign only the listed publications if the naming conventions are accurate (list of publication titles) and the publications are available to your organization to assign. 
    Publicaiton(s) Import Template

Mapping by Sport(s) header will assign ALL sport related publcations available to your organization to assign.
    Sport(s) Import Template

    2. Select 'Preview & Validate once mapping is complete

    3. Review any errors(if any) were found within your import

        - Download errors to fix later

        - Select and edit errors to correct

    4. Preview Data under errors(if any)

        - A max of five rows will be displayed as a preview of your import.

    5. Select 'Import # Rows'

3.) Optional Publication Assigning

1. Select 

    - Yes, assign # publications

       - The number of publications displayed are based on the imported list

    - No, skip assignment

       - This will only import members into your roster, no publications will be assigned and can be done at a later date.

2. Select if you wish for emails to be sent with the import.

    - Sending emails will trigger an email to be sent to each unique member informing them:

        a) That their account was created and that they are a member of your organization

        c) That publications have been assigned

3. Select 'Next'

If you opt-ed to assign publicaitons with your import, your next screen will provide an overview of the current number of licenses your organization has available. If you do not have enough licenses to cover the import amount required, you can select 'Purchase Additional Licenses', input your desired amount, confirm and you immediately receive your licenses for this import.

4. Select 'I Confirm'

5. Wait for import to complete and receive confirmation display

Once import is completed, a sequence or automations will take place based on what you selected towards the end of your import. Continue reading if you want to know what those automations are.

WHAT HAPPENS WHEN...

Email Automations Trigger
- Members imported will automatically appear within your 'Manage Members' tab
- Depending on columns that were mapped, possible tags will automatically be applied
- Selecting 'Yes' for assigning: All publications will automatically appear within the users app & website account.
- Selecting 'Yes' for email: If members are imported without being assigned publications, they will receive an email letting them know you invited them to join your organization as a member.
- Selecting 'Yes' for email: If members are imported and assigned publications, they will receive two emails:
    1.) Letting them know their NFHS Digital account has been created and the admin invited them to join the organization as a member
    2.) Letting them know that specific publications have been assigned by your organization
- Selecting 'No' on email: No email notificaitons will be sent to members. Only in-account notifcaitons will appear.

Next Steps

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How to Navigate the NFHS Digital Website | State/Org. Admin

How to Manage Members within NFHS Digital Website | State/Org. Admin

What Are Licenses & How to Get More

NFHS Digital FAQs